Privacy Policy

Effective Date: June 2026

Last Updated: June 2026

XONIK (“XONIK,” “we,” “our,” or “us”) is committed to protecting personal information and handling it responsibly, lawfully, and transparently.
This Privacy Policy explains how we collect, use, disclose, store, transfer, and protect personal information in connection with our website, communications, engagements, and business operations worldwide.
This Policy is intended to comply with applicable privacy and data protection laws, including but not limited to the General Data Protection Regulation (GDPR), and analogous laws in other jurisdictions, to the extent they apply.

1. Applicability and Scope

This Privacy Policy applies to personal information processed by XONIK in connection with:
Visits to our website
Submission of inquiries, forms, or communications
Client, partner, and vendor interactions
Advisory, commercial, partnership, or engagement-related activities
Marketing, operational, and administrative communications
This Policy does not apply where personal information is governed by a separate written agreement (such as a Master Services Agreement, Statement of Work, Data Processing Addendum, or NDA), which shall prevail in the event of a conflict.

2. Definitions

For the purposes of this Policy:
“Personal Information” means any information relating to an identified or identifiable individual.
“Processing” means any operation performed on personal information, including collection, use, storage, disclosure, or deletion.
“You” refers to any individual whose personal information is processed by XONIK.
Definitions are intended to be interpreted consistently with applicable data protection laws.

3. Categories of Information We Collect

3.1 Information Provided Voluntarily
We may collect personal information you choose to provide, including:
Full name
Professional title and role
Company or organization name
Business email address
Telephone number
Inquiry details, correspondence, or submitted content
Information shared during meetings, calls, or engagements
You are not required to provide personal information; however, failure to do so may limit our ability to respond or engage.

3.2 Information Collected Automatically

When you access our website, we may automatically collect limited technical information, including:
IP address
Browser type, operating system, and device identifiers
Referring URLs
Pages viewed, interactions, and timestamps
This information is used strictly for security, analytics, operational integrity, and performance optimization.

3.3 Information from Third Parties

We may receive personal information from third parties, such as:
Business partners or collaborators
Professional advisors
Publicly available sources
Event or referral introductions
Such information is processed in accordance with this Policy and applicable law.

4. Purposes of Processing

XONIK processes personal information solely for legitimate and lawful purposes, including:
Responding to inquiries and communications
Evaluating engagement, partnership, or collaboration requests
Managing client, partner, and vendor relationships
Performing contractual obligations
Maintaining business records and operational continuity
Improving website functionality and security
Preventing fraud, misuse, or unauthorized access
Complying with legal, regulatory, or contractual obligations
XONIK does not engage in automated decision-making or profiling that produces legal or similarly significant effects.

5. Legal Bases for Processing (Where Applicable)

Where required by law, processing is conducted on one or more of the following bases:
Contractual necessity
Legitimate interests, including business operations, communications, and security
Legal or regulatory compliance
Consent, where explicitly obtained
Where applicable, legitimate interests are assessed in light of individual rights and applicable legal requirements.

6. Disclosure and Sharing of Information

XONIK does not sell, trade, or rent personal information.
We may disclose personal information only:

To service providers acting on our behalf under confidentiality obligations

To professional advisors (legal, accounting, compliance)
To comply with lawful requests, court orders, or regulatory requirements
In connection with corporate transactions (merger, acquisition, restructuring), subject to safeguards
Disclosures are limited to what is strictly necessary for the stated purpose.

7. International Transfers

As a globally operating organization, XONIK may process personal information in multiple jurisdictions.
Where cross-border transfers occur, XONIK implements appropriate safeguards, which may include contractual protections or other lawful transfer mechanisms recognized under applicable law.

8. Data Retention

Personal information is retained only for as long as reasonably necessary to:
Fulfill the purposes described in this Policy
Satisfy legal, regulatory, accounting, or reporting requirements
Enforce agreements or resolve disputes
Retention periods vary depending on data type and applicable obligations.

9. Information Security

XONIK implements reasonable and proportionate safeguards to protect personal information, including:
Access controls and authentication measures
Secure systems and infrastructure
Confidentiality obligations for personnel
Risk management and incident response practices
Despite these measures, no system can be guaranteed to be completely secure.

10. Individual Rights

Subject to applicable law, you may have the right to:
Request access to your personal information
Request correction or update of inaccurate data
Request deletion or restriction of processing
Object to certain processing activities
Request data portability, where applicable
Requests may be subject to verification, legal exceptions, or retention requirements.

12. Children’s Information

XONIK does not knowingly collect or process personal information from individuals under the age of 16.
If such information is identified, it will be deleted where required by law.

13. Third-Party Websites

Our website may contain links to third-party sites.
XONIK is not responsible for the privacy practices, security, or content of external websites.

14. Limitation of Liability

To the extent permitted by applicable law, XONIK limits its liability in connection with the processing of personal information as set out in applicable agreements and legal requirements.
Nothing in this Privacy Policy limits or excludes liability where such limitation is not permitted by law.

15. Updates to This Policy

XONIK may revise this Privacy Policy periodically. Updates will be posted with a revised effective date.
Continued use of our website or engagement with our services indicates awareness of the updated Policy.

16. Contact and Complaints

For privacy, data protection, or compliance inquiries, contact:
Privacy & Data Protection
Email: legal@xonik.com
Where required by applicable law, certain individuals may have additional rights under local data protection frameworks.

XONIK encourages individuals to contact us directly regarding any privacy-related questions or concerns so we may address them promptly.

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